Terms & Conditions

Welcome to HRVico (“HRVico”, “we”, “our”, or “us”). These Terms & Conditions (“Terms”) govern your access to and use of the HRVico website, software, applications, and HRMS services.

By accessing or using HRVico, you agree to comply with these Terms. If you do not agree, please do not use our services.

1. About HRVico

HRVico is an HRMS (Human Resource Management System) platform designed to help businesses manage:

• Employee attendance
• Payroll processing
• Leave management
• Employee records
• Reimbursements
• HR operations
• Reports & analytics
• Document management
• Employee onboarding and related HR activities

2. User Eligibility

By using HRVico, you confirm that:

• You are legally authorized to enter into agreements
• You are using the platform for lawful business purposes
• Information provided by you is accurate and up to date

Organizations using HRVico are responsible for ensuring authorized access for their employees and staff.

3. User Accounts & Responsibilities

Users must:

• Provide accurate registration information
• Maintain confidentiality of login credentials
• Use the platform responsibly
• Prevent unauthorized access to their account
• Notify us immediately of suspicious activity

Users must not:

• Attempt unauthorized system access
• Upload malicious software or harmful content
• Misuse HRVico services
• Use the platform for illegal activities

4. Subscription & Payments

HRVico may offer paid subscription plans for businesses and organizations.

Payment Terms:

• Subscription fees must be paid on time
• Pricing may change with prior notice
• Taxes/GST may apply where applicable
• Failure to pay may result in service suspension

Payments are securely processed through third-party payment providers.

5. Free Trial & Service Access

If HRVico provides free trials:

• Trial access is temporary
• Features may be limited
• We reserve the right to modify or terminate trial access at any time

6. Employee Data & Organization Responsibility

Organizations using HRVico are responsible for:

• Accuracy of employee data
• Obtaining necessary employee consent
• Compliance with applicable labor and privacy laws
• Managing internal HR policies

HRVico acts as a technology service provider and does not independently verify employer-uploaded data.

7. Acceptable Use Policy

You agree not to:

• Reverse engineer the platform
• Copy or reproduce software features
• Use automated systems to misuse services
• Interfere with platform security
• Share access credentials without authorization

Any misuse may result in immediate suspension or termination.

8. Intellectual Property Rights

All platform content, branding, software, design, logos, and technology associated with HRVico are the intellectual property of HRVico unless otherwise stated.

Users may not:

• Copy platform code or design
• Reproduce branding materials
• Modify or distribute platform assets without permission

9. Data Security

HRVico implements reasonable security measures including:

• Secure authentication
• Encrypted communication
• Role-based permissions
• Protected cloud infrastructure

However, no system is completely secure, and users acknowledge inherent internet risks.

10. Third-Party Integrations

HRVico may integrate with third-party services such as:

• Payment gateways
• SMS providers
• Email services
• Cloud hosting platforms

We are not responsible for interruptions or issues caused by third-party providers.

11. Service Availability

While we strive for uninterrupted service, HRVico does not guarantee:

• Continuous uptime
• Error-free performance
• Immediate availability during maintenance or upgrades

Temporary downtime may occur for updates, maintenance, or technical reasons.

12. Limitation of Liability

HRVico shall not be liable for:

• Business losses
• Payroll errors caused by incorrect input data
• Employee disputes
• Indirect or consequential damages
• Data loss caused by unauthorized user actions
• Service interruptions beyond reasonable control

Users are responsible for reviewing payroll, attendance, and HR records before final processing.

13. Account Suspension & Termination

We reserve the right to suspend or terminate accounts for:

• Fraudulent activity
• Violation of these Terms
• Non-payment
• Security threats
• Misuse of platform services

Users may discontinue services or request account closure subject to contractual obligations.

14. Confidentiality

Both parties agree to maintain confidentiality of sensitive business and employee information shared through the platform.

15. Governing Law

These Terms & Conditions shall be governed by and interpreted in accordance with the laws of India.

Any disputes shall be subject to the jurisdiction of courts located in Noida, Uttar Pradesh.

16. Changes to Terms

HRVico reserves the right to modify these Terms at any time. Updated versions will be published on our website with the revised effective date.

Continued use of the platform after changes indicates acceptance of the revised Terms.

17. Contact Us

For questions regarding these Terms & Conditions, contact us: