Welcome to HRVico (“HRVico”, “we”, “our”, or “us”). We value your privacy and are committed to protecting your personal and business information. This Privacy Policy explains how we collect, use, store, and safeguard your information when you use our website, software, mobile applications, and HRMS services.
By accessing or using HRVico services, you agree to the terms outlined in this Privacy Policy.
1. Information We Collect
1.1 Personal Information
We may collect the following personal details:
- Full name
- Mobile number
- Email address
- Company name
- Employee ID
- Job designation
- Department details
- Address and business information
- Profile photo (optional)
1.2 Employee & HR Data
As an HRMS platform, HRVico may process:
- Attendance records
- Leave data
- Shift schedules
- Payroll information
- Salary details
- Reimbursement data
- Documents uploaded by employers/employees
- Performance records
- Employee onboarding details
1.3 Device & Technical Information
We may automatically collect:
- Device type
- Browser information
- Operating system
- IP address
- Login timestamps
- Location data (if location-based attendance is enabled)
- App usage statistics
1.4 Payment & Billing Information
For subscription or service payments, we may collect:
- Billing details
- GST information
- Transaction records
- Payment status
Note: HRVico does not store debit/credit card details. Payments are securely processed through trusted third-party payment gateways.
2. How We Use Your Information
We use your information to:
- Create and manage accounts
- Provide HRMS services
- Process payroll and attendance
- Manage employee records
- Improve platform performance
- Provide customer support
- Send important notifications and updates
- Prevent fraud, misuse, or unauthorized access
- Comply with legal obligations
3. Employee Data Processing
HRVico acts as a software service provider for businesses and organizations using our HRMS platform. Employee data uploaded by companies is processed only for operational purposes as instructed by the organization.
The organization using HRVico is responsible for obtaining employee consent where required by law.
4. Sharing of Information
We may share information with:
- Payment gateway providers
- Cloud hosting and storage providers
- SMS/Email service providers
- Analytics providers
- Government or legal authorities when legally required
We do NOT sell, rent, or trade personal information to third parties.
5. Data Security
We implement industry-standard security measures including:
- Encrypted data transmission (SSL/HTTPS)
- Secure cloud infrastructure
- Role-based access control
- OTP/Login authentication
- Regular monitoring and backups
- Secure APIs and database protection
While we take strong precautions, no online system can guarantee 100% security.
6. Data Retention
We retain data:
- As long as the account remains active
- As required for legal, tax, or compliance obligations
- Until requested deletion where legally permissible
Organizations may request deletion of employee records subject to applicable laws.
7. User Rights
You may have the right to:
- Access your personal data
- Update or correct information
- Request deletion of data
- Withdraw consent where applicable
- Request account closure
To make such requests, contact us using the details below.
8. Cookies & Analytics
HRVico may use cookies and analytics tools to:
- Improve website performance
- Understand user behavior
- Enhance user experience
- Maintain login sessions
Users can disable cookies through browser settings, though some features may not function properly.
9. Third-Party Services
Our platform may contain links or integrations with third-party tools and services. HRVico is not responsible for the privacy practices or content of third-party platforms.
10. Children’s Privacy
HRVico services are intended for businesses and working professionals. We do not knowingly collect personal information from children under 18 years of age.
11. International Data Transfers
If data is processed outside your country, we ensure reasonable safeguards are implemented to protect your information.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updated versions will be posted on our website with the revised effective date.
Continued use of HRVico services after updates constitutes acceptance of the revised policy.
13. Contact Us
For questions regarding this Privacy Policy, contact us:
Disclaimer: This Privacy Policy template is provided for general business use. Depending on your country, state, or industry regulations, you may require additional legal clauses or compliance measures (such as GDPR, DPDP Act India, etc.). Consulting a legal professional is recommended before publishing.
